Data Entry Executive

Key Responsibilities:

1. Data Entry and Management

• Enter data accurately and efficiently into internal databases, spreadsheets, or CRM/ERP systems.
• Update existing records and maintain data integrity by performing regular audits and cross-checks.
• Transfer paper-based data (invoices, receipts, forms) into digital format.

2. Data Verification and Validation

• Verify the accuracy of data from source documents before entry.
• Identify and correct errors in entered data or report issues to supervisors.
• Maintain records of completed work and review for inconsistencies or missing information.

3. Record-Keeping and Organization

• Maintain a systematic filing and data storage system (both digital and physical).
• Organize and label files, reports, and documentation for easy retrieval and compliance.
• Assist in managing large data sets and preparing documents for future analysis or reporting.

4. Communication and Coordination

• Coordinate with other departments to collect necessary data for input or updating records.
• Respond to internal data-related queries in a timely and professional manner.
• Collaborate with team members to improve data quality and standardization practices.

5. Reporting and Documentation

• Generate daily, weekly, or monthly reports as required by supervisors or departments.
• Maintain logs of tasks performed, including volume of data entered, corrected, and updated.
• Support data reporting and analytics teams by preparing clean and structured data.

6. Software and System Use

• Use software tools like MS Excel, Google Sheets, Tally, or data entry systems to perform tasks.
• Operate office equipment such as scanners, printers, and photocopiers as needed for digitization.
• Follow software-specific procedures for inputting and saving data in secure formats.