Required Receptionist - Ahmedabad

& & & & & & & & Greet and welcome visitors with a professional and friendly attitude & & & & & & & & Handle incoming calls and direct them appropriately & & & & & & & & Maintain the reception area and ensure it is tidy and presentable & & & & & & & & Manage incoming and outgoing correspondence & & & & & & & & Provide administrative and clerical support to the team

Key Responsibilities:

1. Front Desk Management:

• Greet and welcome visitors, guests, clients, and vendors in a friendly and professional manner.
• Maintain a clean, organized, and presentable reception area at all times.
• Ensure proper visitor management including sign-in procedures and visitor badges.

2. Phone and Communication Handling:

• Answer, screen, and forward incoming phone calls promptly and professionally.
• Take accurate messages and route them to the appropriate person or department.
• Handle email and written correspondence as required.

3. Appointment and Meeting Coordination:

• Manage meeting room bookings and ensure availability of conference spaces when needed.
• Schedule and confirm appointments for clients, management, or team members.
• Notify relevant staff about visitor arrivals and coordinate internal communications.

4. Administrative Support:

• Perform basic clerical duties such as photocopying, filing, scanning, and data entry.
• Receive and sort daily mail, courier packages, and deliveries.
• Assist HR or Admin with tasks such as attendance monitoring, ID card issuance, and event coordination.

5. Customer Service:

• Respond to visitor and caller inquiries about the organization, services, or directions.
• Provide information or support related to general office procedures and policies.
• Handle complaints or direct them to the appropriate authority efficiently.

Job Profile : Receptionist
Industry : Diploma, office-assistant