Required Office Assistant - Noida

Key Responsibilities:

1. General Office Support

• Maintain cleanliness and organization of the office environment, including desks, meeting rooms, and common areas.
• Assist in organizing office logistics, including setting up for meetings, managing refreshments, and arranging supplies.
• Handle incoming and outgoing mail, courier packages, and deliveries.
• Ensure that all office supplies, stationery, and equipment are stocked and in working condition.

2. Administrative Assistance

• Perform basic clerical tasks such as photocopying, scanning, printing, and filing documents.
• Assist with data entry and updating records in spreadsheets or databases as required.
• Maintain employee records, attendance sheets, or visitor logs when applicable.
• Schedule meetings, appointments, or travel arrangements under the supervision of senior staff.

3. Communication & Coordination

• Greet visitors, clients, and vendors in a courteous manner and guide them appropriately.
• Handle incoming phone calls and direct them to the appropriate departments.
• Coordinate with internal departments to ensure smooth workflow and communication.
• Provide general support to staff and management as needed, including running errands or making purchases.

4. Record-Keeping and Documentation

• Organize and maintain physical and digital filing systems to ensure easy access to important documents.
• Assist in preparing reports, letters, or other documents under the direction of supervisors.
• Monitor and update administrative logs and documentation related to office operations.

5. Support in Office Maintenance

• Report maintenance issues to the appropriate departments (e.g., electricity, plumbing, IT).
• Liaise with vendors for repairs, purchases, and other office requirements under guidance.
• Ensure compliance with workplace safety, cleanliness, and hygiene protocols.