Required Office Assistant - Delhi

Negotiable

by Freshersworld
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Job Specifications

Employment Type Full time jobs

Job Description

Job Title: Office Assistant

Job Summary:

An Office Assistant plays a crucial role in ensuring the smooth operation of the office environment by providing administrative support to staff and management. This role involves performing a wide range of tasks, including organizing office supplies, handling communications, maintaining office records, and assisting with clerical duties. The Office Assistant is often the first point of contact for visitors and employees, making it an essential role in ensuring the efficiency and functionality of the office.

Schedule and plan meetings and appointments
Monitor level of supplies and handle shortages
Resolve office-related malfunctions and respond to requests or issues
Coordinate with other departments to ensure compliance with established policies
Maintain trusting relationships with suppliers, customers and colleagues
Proven experience as a back-office assistant, office assistant,& & or in another relevant administrative role
Knowledge of back-office computer& systems (ERP software)
Working knowledge of office equipment
Thorough understanding of office management procedures

Key Responsibilities:

Administrative Support:

Provide general administrative assistance to office staff and management, including scheduling appointments, meetings, and conferences.

Handle incoming phone calls, emails, and other correspondence, directing them to the appropriate individuals or departments.

Assist in preparing documents, reports, and presentations as required by the team or management.

Maintain and organize filing systems, both digital and physical, ensuring that documents are easily accessible and up-to-date.

Assist with data entry and updating databases as necessary.

Office Management:

Maintain an organized and clean office environment by ensuring that office supplies are stocked, equipment is functional, and the workspace is presentable.

Order and manage office supplies, including stationery, printer ink, and other essential materials, keeping track of inventory and ordering new supplies when necessary.

Assist in the preparation of office meetings, ensuring that meeting rooms are set up and that necessary materials are available for attendees.

Perform basic maintenance tasks such as arranging for repair services, managing mail and deliveries, and coordinating office events or activities.

Customer and Visitor Interaction:

Serve as the first point of contact for visitors, greeting them professionally, ensuring they are signed in, and directing them to the appropriate office staff or meeting rooms.

Provide excellent customer service, ensuring a positive impression of the company when interacting with clients, customers, and vendors.

Handle guest inquiries and provide relevant information, while maintaining a courteous and professional demeanor.

Document and Record Management:

Organize, scan, and file physical and electronic documents, ensuring that all records are properly categorized and easily accessible.

Assist in preparing and proofing documents for presentations, proposals, and other office tasks.

Maintain confidentiality and handle sensitive information with discretion.

Scheduling and Calendar Management:

Assist with scheduling and coordinating meetings, appointments, and travel arrangements for staff and management.

Ensure that the office calendar is up-to-date, including meeting times, deadlines, and special events.

Prepare and distribute meeting agendas and take minutes during meetings, ensuring follow-up actions are properly recorded.

Team Collaboration:

Assist other departments with clerical and administrative tasks, offering support to various teams when necessary.

Provide backup support to other office personnel during busy periods or when colleagues are on leave.

General Office Support:

Handle general office duties such as photocopying, printing, and scanning documents.

Coordinate office logistics, such as handling deliveries, managing incoming and outgoing mail, and making sure packages are correctly distributed.

Perform other ad hoc administrative duties as assigned by office managers or department heads.

Job Profile : Office Assistant
Industry : MBA, bsc-bca-bbm, recruitment

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About Employer

Freshersworld (Registered since June-2017)

Aakash System Pvt Ltd

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