Administrative Secretary (Contractual)

Requisition ID:277959
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Relocation Authorized:None
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Telework Type:Full:Time Office/Project
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Work Location:New Delhi
Extraordinary teams building inspiring projects:
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the worlds infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security and Environmental; Energy; Mining and Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start:up and operations.
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.
Bechtel India is a global operation that supports execution of projects and services around the world. Working seamlessly with business line home offices, project sites, customer organizations and suppliers, our teams have delivered more than 125 projects since our inception in 1994.Our offices in Gurgaon, Vadodara and Chennai will grow significantly and sustainably with exciting career opportunities for both professionals and young graduates who are passionate about creating a cleaner, greener, and safer world; building transformational infrastructure; making decarbonization a reality; and protecting people and the environment.
Job Summary:
Works independently to provide comprehensive administrative and secretarial support of a highlyaccountableand confidential nature to help ensure the smooth functioning of Senior Managers of India Management team/Project leadership.Assists them in their day:to:day activities and responsibilities including scheduling meetings, workshops and presentations. The role requires high degree of initiative, discretion, accuracy, judgement, knowledge of protocols and anticipation and working through changing priorities.
Job Dimensions:
Supervision Received
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Receives general operational direction from assigned manager(s). Self:starter, requiring minimum guidance or supervision / works independently. Functionally reportingto Manager of Office services.
Supervision Exercised
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May provide operational and/or functional support to other staff members on administrative matters.
Contacts
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Employees and outside individuals in receiving calls and visitors, making travel/meeting arrangements, and executing other duties.
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Clients, company management and jobsite personnel.
Major Responsibilities:
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Always maintains confidentiality of all information concerning this role.
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Provides secretarial/administrative assistance to assigned functions/functional managers/Projects.
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Performs special assignment that require comprehensive knowledge of administrative systems, processes, and procedures, with the ability to analyze, interpret, and make recommendations.
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Manages
visits of expats and other senior officers to India with their staff on behalf of the assigned project/function leadership.
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With a thorough understanding of Bechtel 's organizational structure, functions, and procedures, receives and screens phone calls and visitors and directs them to the appropriate parties. Follows up to ensure action. Completes business independently as appropriate. Ensures coverage in absence.
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With an understanding of Bechtels goals and priorities and of the assigned manager 's commitments, composes and distributes correspondence using Bechtel standard word processing systems or other software applications. Keeps a
Job Type: Permanent